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As per rule 10D(1), every person who has entered into an international transaction shall keep and maintain the following information and documents, namely:

• a description of the ownership structure of the assessee enterprise with details of shares or other ownership interest held therein by other enterprises;
• a profile of the multinational group of which the assessee enterprise is a part along with the name, address, legal status and country of tax residence of each of the enterprises comprised in the group with whom international transactions have been entered into by the assessee and ownership linkages among them;
• a broad description of the business of the assessee and the industry in which the assessee operates, and of the business of the associated enterprises with whom the assessee has transacted;
• the nature and terms (including prices) of international transactions entered into with each associated enterprise, details of property transferred or services provided and the quantum and the value of each such transaction or class of such transaction;
• a description of the functions performed, risks assumed and assets employed or to be employed by the assessee and by the associated enterprises involved in the international transaction;
• a record of the economic and market analysis, forecasts, budgets or any other financial estimates prepared by the assessee for the business as a whole and for each division or product separately, which may have a bearing on the international transactions entered into by the assessee;
• a record of uncontrolled transactions taken into account for analysing their comparability with the international transactions entered into, including a record of the nature, terms and conditions relating to any uncontrolled transaction with third parties which may be of relevance to the pricing of the international transactions;
• a record of the analysis performed to evaluate comparability of uncontrolled transactions with the relevant international transaction;
• a description of the methods considered for determining the arm's length price in relation to each international transaction or class of transaction, the method selected as the most appropriate method along with explanations as to why such method was so selected, and how such method was applied in each case;
• a record of the actual working carried out for determining the arm's length price, including details of the comparable data and financial information used in applying the most appropriate method, and adjustments, if any, which were made to account for differences between the international transaction and the comparable uncontrolled transactions, or between the enterprises entering into such transactions;
• the assumptions, policies and price negotiations, if any, which have critically affected the determination of the arm's length price;
• details of the adjustments, if any, made to transfer prices to align them with arm's length prices determined under these rules and consequent adjustment made to the total income for tax purposes;
• any other information, data or document, including information or data relating to the associated enterprise, which may be relevant for determination of the arm's length price.

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Taxpoint

1. However, above rule shall not apply in a case where the aggregate value, as recorded in the books of account, of international transactions entered into by the assessee does not exceed Rs.1 crore. In this case, the assessee shall be required to substantiate, on the basis of material available with him, that income arising from international transactions entered into by him has been computed in accordance with section 92. [Rule 10D(2)]
2. The information and documents specified under rule 10D(1) and (2), should, as far as possible, be contemporaneous and should exist latest by the specified date [i.e., due date u/s 139(1)].
3. Where an international transaction continues to have effect over more than one previous years, fresh documentation need not be maintained separately in respect of each previous year, unless there is any significant change in the nature or terms of the international transaction, in the assumptions made, or in any other factor which could influence the transfer price, and in the case of such significant change, fresh documentation shall be maintained bringing out the impact of the change on the pricing of the international transaction.
4. The information and documents specified in rules (1) and (2) shall be kept and maintained for a period of 8 years from the end of the relevant assessment year [Rule 10D(5)]
5. The information specified in rule 10D(1) shall be supported by authentic documents, which may include the following:

• official publications, reports, studies and data bases from the Government of the country of residence of the associated enterprise, or of any other country;
• reports of market research studies carried out and technical publications brought out by institutions of national or international repute;
• price publications including stock exchange and commodity market quotations;
• published accounts and financial statements relating to the business affairs of the associated enterprises;
• agreements and contracts entered into with associated enterprises or with unrelated enterprises in respect of transactions similar to the international transactions;
• letters and other correspondence documenting any terms negotiated between the assessee and the associated enterprise;
• documents normally issued in connection with various transactions under the accounting practices followed.

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